Do You Have Systems In Place?

Do You Have Systems In Place?

July 21, 20234 min read
do you have systems in place

Do You Have Systems In Place?

I’ll let you in on a little secret. The key to running a successful online business without running…

I’ll let you in on a little secret.

The key to running a successful online business without running yourself ragged is to have systems in place for everything.

You’ll be surprised how much time you’ll save each week and how much more productive you’ll be once they are in place. Let’s take a look at a couple of different types of systems you may want to implement. 

Document your systems and create checklists for them as you start to create them. They will come in handy over the coming months and years.

Do You Have Systems in Place

Product Creation 

Your systems for product creating will depend on what your products are and how you will deliver them, but some of the things you may want to document in the form of a check list are:

  • Topic Research 

  • Creating An Outline 

  • Writing or Recording the Info Product 

  • Editing and Formatting 

  • Uploading It To Your Site 

  • Creating Sales and Download Pages 

  • Creating Marketing Materials 

In addition, it’s a good idea to create a template you can use for all your short reports and ebooks to make sure they look consistent across the board.

This will also make your job a lot easier when it comes time to format your product. 

Product Creation

  

Content Creation 

Templates and calendars will make your life so much easier when it comes to content creation. Spend a little time each month creating an editorial calendar for your blog. Figure out how often you want to blog and what topics you want to cover. With that in place you’ll never sit down at your desk with no idea what to write about. 

Having templates in place is also helpful.

Look at what content you create on a regular basis. Is it a newsletter, short reports and eBooks? Make templates for them. Most of your formatting will be taken care of and you don’t have to start with a blank page. 

Social Media 


Make your social media interactions faster with a system in place.

Figure out how often you want to post and during what times. When will you post your own content, when will you ask a question or make an observation and when will you share other people’s posts?

Having a schedule in place allows you to work ahead when you need to and just like the blog schedule it helps you get things done faster if you know what you’re writing or sharing ahead of time. 

Social Media Planning

Website Maintenance And Security 


Here’s a biggy. How are you keeping your site safe and secure? If you’re using a CMS like WordPress to run your site, you want to make sure it’s updated regularly.

Backups are also a must.

Schedule both those on a monthly basis and review your sites regularly to make sure everything is safe and secure. Set an alert on your phone or add the task to your calendar each month. 

Customer Service 


Do you have systems in place for handling customer service requests?

Having a page with Frequently Asked Questions (and your responses of course) is always helpful. You can point customers to the page and be done. A list of “canned “responses to common questions will also save you a lot of time.

Personalize them as needed, but have the bulk of it ready to copy and paste. Having these systems in place also makes it much easier to outsource customer service down the road. 

Having these systems in place helps you run your online business more productively, but there’s an added bonus to getting them in place. Once you have a system set up, it makes it easy to outsource that portion of your business to a Virtual Assistant.

As you grow and there’s more work to be done than hours in your day, you’ll appreciate being one step close to outsourcing.

 

Would love to connect with you inside of my FB Community:

Women Who Plan: Tips To Boost Productivity & Maximize Your Time

I’d love to connect with you on social media.

You’ll find my links below for added convenience. See you on the other side!
systemsonline businessonline business operationscontent creation
blog author image

Jessica Rosario | Business Consultant & Coach

Jessica Rosario is a business and productivity coach, as well as the owner of a multiple six-figure business in Central Florida. With 25 years of experience in corporate banking, Jessica left the corporate world in 2019 to pursue her passion for working with small business owners. Through personalized coaching and support, Jessica helps entrepreneurs clarify their vision, create a plan, and execute it using the 12 Week Year. She also assists businesses with systems implementation and process improvement. Whether working one-on-one or in groups, Jessica provides a personal level of support to help entrepreneurs achieve their goals and grow their businesses. Her vision is to continue supporting entrepreneurs as they transition from self-employed to successful business owners.

Back to Blog

er passion for helping women

hERE IS THE AREA TO TELL YOUR STORY.

To walk in their purpose and follow their passion has inspired her to start her own company, Jessica Rosario Consulting. Jessica’s focus is to help women who are exploring their entrepreneurial interests, looking for a career change and wanting to excel in their existing careers. She helps them identify their strengths and weaknesses, create action steps to accomplish their goals and how they can add value to everything they do. Jessica also helps new start-up businesses get off the ground and offers invaluable resources to entrepreneurs and small business owners, particularly in the non-profit sector.

Jessica is passionate about public service and has taken on leadership roles on several business levels to ensure she brings awareness and resources to her community. She has served on the boards of the Elmont Chamber of Commerce, the Elmont Cardinals Sports Club, the Girl Scouts of Nassau County, the Hispanic Brotherhood of Rockville Centre and the Rotary Club of Franklin Square & Elmont.

In addition to her many professional accomplishments, she has also supported the Volunteer Tax Assistance Program (VITA) funded by the Internal Revenue Service (IRS) as well as the Junior Achievement Financial Literacy program. She is seen as a community leader and as a mentor for her colleagues..

Copyright © 2024 Jessica Rosario Consulting LLC All Rights Reserved | Powered by TheMarvals | Terms & Conditions | Site by funnel gorgeous