Do You Have Systems In Place?
Do You Have Systems In Place?
I’ll let you in on a little secret. The key to running a successful online business without running…
I’ll let you in on a little secret.
The key to running a successful online business without running yourself ragged is to have systems in place for everything.
You’ll be surprised how much time you’ll save each week and how much more productive you’ll be once they are in place. Let’s take a look at a couple of different types of systems you may want to implement.
Document your systems and create checklists for them as you start to create them. They will come in handy over the coming months and years.
Product Creation
Your systems for product creating will depend on what your products are and how you will deliver them, but some of the things you may want to document in the form of a check list are:
Topic Research
Creating An Outline
Writing or Recording the Info Product
Editing and Formatting
Uploading It To Your Site
Creating Sales and Download Pages
Creating Marketing Materials
In addition, it’s a good idea to create a template you can use for all your short reports and ebooks to make sure they look consistent across the board.
This will also make your job a lot easier when it comes time to format your product.
Content Creation
Templates and calendars will make your life so much easier when it comes to content creation. Spend a little time each month creating an editorial calendar for your blog. Figure out how often you want to blog and what topics you want to cover. With that in place you’ll never sit down at your desk with no idea what to write about.
Having templates in place is also helpful.
Look at what content you create on a regular basis. Is it a newsletter, short reports and eBooks? Make templates for them. Most of your formatting will be taken care of and you don’t have to start with a blank page.
Social Media
Make your social media interactions faster with a system in place.
Figure out how often you want to post and during what times. When will you post your own content, when will you ask a question or make an observation and when will you share other people’s posts?
Having a schedule in place allows you to work ahead when you need to and just like the blog schedule it helps you get things done faster if you know what you’re writing or sharing ahead of time.
Website Maintenance And Security
Here’s a biggy. How are you keeping your site safe and secure? If you’re using a CMS like WordPress to run your site, you want to make sure it’s updated regularly.
Backups are also a must.
Schedule both those on a monthly basis and review your sites regularly to make sure everything is safe and secure. Set an alert on your phone or add the task to your calendar each month.
Customer Service
Do you have systems in place for handling customer service requests?
Having a page with Frequently Asked Questions (and your responses of course) is always helpful. You can point customers to the page and be done. A list of “canned “responses to common questions will also save you a lot of time.
Personalize them as needed, but have the bulk of it ready to copy and paste. Having these systems in place also makes it much easier to outsource customer service down the road.
Having these systems in place helps you run your online business more productively, but there’s an added bonus to getting them in place. Once you have a system set up, it makes it easy to outsource that portion of your business to a Virtual Assistant.
As you grow and there’s more work to be done than hours in your day, you’ll appreciate being one step close to outsourcing.
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Women Who Plan: Tips To Boost Productivity & Maximize Your Time
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To walk in their purpose and follow their passion has inspired her to start her own company, Jessica Rosario Consulting. Jessica’s focus is to help women who are exploring their entrepreneurial interests, looking for a career change and wanting to excel in their existing careers. She helps them identify their strengths and weaknesses, create action steps to accomplish their goals and how they can add value to everything they do. Jessica also helps new start-up businesses get off the ground and offers invaluable resources to entrepreneurs and small business owners, particularly in the non-profit sector.
Jessica is passionate about public service and has taken on leadership roles on several business levels to ensure she brings awareness and resources to her community. She has served on the boards of the Elmont Chamber of Commerce, the Elmont Cardinals Sports Club, the Girl Scouts of Nassau County, the Hispanic Brotherhood of Rockville Centre and the Rotary Club of Franklin Square & Elmont.
In addition to her many professional accomplishments, she has also supported the Volunteer Tax Assistance Program (VITA) funded by the Internal Revenue Service (IRS) as well as the Junior Achievement Financial Literacy program. She is seen as a community leader and as a mentor for her colleagues..